Company Info
Adecco UK Limited


Company Profile

Accounts Receivable Job in Ipswich

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Job ID:

1004467

Location:

Ipswich 

Salary:

£28,000.00

Salary Type:

per year
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Title:

Accounts Receivable

Category:

Accounting & Financial

Posted:

06.11.2018
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Job Description:

A leading service provider based in Ipswich are looking to add to their team by way of an Accounts Receivable Team Leader. An exciting opportunity for someone who has some team leader experience or someone who has previous experience of accounts receivable looking to make the next step in their career. This role is offered on a temporary to permanent basis and comes with some fantastic benefits including free parking, gym membership and lunch provided. Job overview - To lead and support the accounts receivable team on a day to day basis. To ensure all incoming payments are entered onto Eagle and to chase any outstanding invoices as required to keep the debtor figures to a minimum dealing with invoice queries received from customers promptly.
  • Download bank statement, allocate payments, produce summary report for previous days BACS payments. Count number of payments received and note on front page of report.
  • Enter cheque payments, produce summary report for cheques received today, reconcile report to number of cheques received noting amount onto report
  • File remittance advice notes in date received. Separating BACS remittances to Cheque remittances.
  • Set up Direct Debit instructions on the Cashbacs system, update details on the customer account and file.
  • Emails - send copy invoices/statements as requested, answer queries/pass to relevant department to action etc note in communications action(s) taken.
  • Enter disputed invoices and pass to relevant person.
  • Raise credit notes as per credit note requests received and take the invoice off of disputed status where applicable.
  • Disputed Transaction report - go through once a month (minimum) and update any invoices that have resolved or chase any unresolved disputes to the person the issue was referred to.
  • Go through the aged debtor report and tidy up the accounts where possible. I.e allocate payments on account to subsequent corresponding invoices raised; allocate invoices to credit notes to clear the account where applicable.
  • Debt chase - send auto reminders weekly and make notes/copy and paste any responses received into communications. If the response states a specific payment date or a remittance advice note is received, exclude invoice(s) from being included in following auto chases.
  • Produce a provisional on stop report at beginning of month. Take any accounts off of stop that are paying old (60 day+ accounts) where a remittance has been received in advance of the payment crediting the account. Reconcile to the aged debtor report and adjust where necessary, write off odd pennies etc. Produce final updated on stop report to use for the coming month.
  • Print statements and auto send statements. Generate Excel statements and send to relevant customers. Print statements
  • Send 4th auto debt chase once the statements have been sent out. Copy and paste responses in to communications of actions/response received. Send follow up emails if no response has been received within a week.
  • Cash Collections - Mid-month raise cash collection forms and dispatch notes for relevant accounts, hand to Operations Team to dispatch.
  • Print off completed CCF form (cash payments) at end of month for Head of Finance and End of Month file.
  • Card Payments - pro-forma or otherwise - take payment, scan and email receipt with pro-forma invoice or vat invoice. Post payment and enter onto CCF form (card payments). Print off completed CCF once all month entries have credited the bank (Cardnet) for Head of Finance and end of month file.
  • Petty Cash - ensure receipts are received where applicable and signed for. Enter onto petty cash form. Total up petty cash form at end of month. Reconcile to cash in hand at end of month. Produce reconciliation report in Excel. Photocopy completed petty cash form at end of month - original with receipts for Head of Finance, copy (both sides) for the end of month file.
  • Purchase Order Numbers - Email copies of the invoices requiring purchase order numbers to the relevant person. Note in communications under PO chase noting invoice number(s). Update communications when purchase order number is received under PO chase also.
  • Prepare cheques and cash for banking where applicable weekly and end of month.
  • Raise journals as and where applicable.
  • Allocate unallocated payments when applicable.
  • Supervise/train Accounts Receivable team
  • Hold one-to-one meetings with the accounts receivable team
  • Holiday/Absence cover for other duties in Accounts Receivable when required.
  • Assist Head of Finance where required.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://candidate-privacy