Company Info
Adecco UK Limited


Company Profile

Administration Assistant Job in Ipswich

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Job ID:

1044276

Location:

Ipswich 

Salary:

£18,000.00

Salary Type:

per year
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Title:

Administration Assistant

Category:

Administration / Office

Posted:

04.12.2018
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Job Description:

Administration Assistant Ipswich £15000-£18000 Fantastic modern working environment, cool break out areas, pension, health-care, team events. Role Purpose: To assist in the day to day running of the project management database. You will be an expert in the Business Management database and will produce periodic reports and will assist in analysing the outcome. You will be responsible for providing administrative assistance to all staff and will be responsible for invoicing. Reports to the Business Manager.
Accountability's
  • Provides effective support to the Business Team
  • Responsible for setting up and maintaining business management database daily, ensuring accuracy and information is entered to agreed timescales.
  • Produces client fee documentation and manages the process from enquiry through to contract
  • Raises invoices to clients and deals with purchase orders
  • Resolves invoice queries with clients
Runs periodic reports and assists with analysing project financials (current and budget) from initiation through to completion
Maintaining client data
Assists with database analysis, resolves abnormalities
  • Monitors processes to ensure KPI's are met and assists with K.P.I's reporting
  • Writes tender submissions and produces fee proposal pack for clients

  • Answers internal and external queries in a professional and timely manner
  • Working closely with the business team to ensure a high level of accuracy and organisation is achieved
  • Assist and support the Business Manager and provides support to all colleagues
  • Builds good relationships with colleagues and clients
  1. Business delivery
  • Sensitivity when dealing with confidential information
  • Effectively manage own time, workload and resources
  • Strong attention to detail and a high level of organisation
  1. Communicating
  • To carryout effective communication with all stakeholders
  • Sensitivity when dealing with confidential information
  1. Quality
  • Effectively manage own time, workload and resources
  • Strong attention to detail and a high level of organisation
  • Full project software understanding in order to support the team
What you need to know
  • Good standardof literacy and numeracy
  • Telephone Skills
  • IT Skills: MS Excel, Word and Outlook
  • Finance experience preferable
  • Excellent communication skills across a range of contacts.
  • Awareness of confidentiality and data protection requirements
  • Ability to multitask and organise self and others
Please call us on or email your CV Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://candidate-privacy